Terms of attendance

Formal registration on the conference web is required for the Conference, Lecture Course and Satellite HIV-1 Workshop.

Registration opens May 22, 2017. To attend the conference, you need to register online.

Early bird registration for the conference ends July 14, 2017. Last day to receive early bird registration fee is July 17, 2017. All registrations received and/or paid later will be considered as late, with application of the late registration fee. Payment has to be received by the Organizing Committee by September 26, 2017, or in cash/by card during the on-site registration.

Registration for the Open Course in Vaccines is separate, and free. Deadline for the registration for Vaccine course is August 31, 2017.

Registration for the open part of the Satellite Workshop on HIV-1 and co-morbidities, October 2, 2017 for conference delegates is free, Registration for the delegates not attending the conference, 50 EURO.

Registration fees:

Participant category	Registration fee, EUR (before July 14, 2017)	Registration fee, EUR (after July 14, 2017)	Registration fee, EUR (onsite)
Full registration fee for regular conference delegates*	200	400	500
Reduced registration fee for researchers under 35 with submitted abstract**	150	250	300
Reduced registration fee researchers under 35 without abstracts**	200	300	350
Reduced registration fee students and PhD students (upon presentation of certificate) with submitted abstract**	100	150	200
Reduced registration fee students and PhD students (upon presentation of certificate) without abstracts**	150	200	250
Registration fee accompanying persons***	200	300	400
Registration fee for satellite Workshop on HIV-1 and co-morbidities***	50	75	100
Registration fee for commercial companies with presentation	1000	1300	1500
Registration fee for commercial companies with poster	800	1000	1500

Full registration fee for regular delegates (*) includes:

- admission to all scientific events September 27-29, 2017 including Vaccine Conference September 30, 2017, Cooperation Workshop October 1, and satellite HIV-1 Workshops October 2, 2017;

- submission of abstract(s);

- presentation of research results in oral or poster form;

- folder with the conference proceedings;

- coffee breaks and lunch meals September 27-29, 2017;

- conference dinner September 29, 2017.

Reduced registration fees (**) do not include conference dinner and satellite HIV-1 Workshop October 2, 2017.

Registration and payment for the satellite Workshop on HIV-1 (***) and co-morbidities is done separately. For conference participants, registration for HIV-1 workshop is free.  

For the invited keynote lectors

Organizing Committee covers costs of the airplane tickets, hotel accommodation during the meeting, conference dinner, and visa support. Travel and accommodation for key-note lectors will be arranged by the Organizing committee in agreement with the lectors, and purchased centrally; costs of transportation and/or hotel made by the lectors in person will not be refunded. Visa costs, costs of local transportation and insurance will not be met. Registration fee is set by the Organizing Committee in agreement with the lector.

Conference dinner ticket can be purchased online (40 EUR), or on site from the registration board (50 euro).

Excursions can be organized at an extra cost.

With all questions concerning registration, travel arrangements, hotel booking, visa support, or any other questions related to the registration, please contact Ekaterina Afanasieva: VAC@onlinereg.ru